Dashboard
KPIs for today, upcoming bookings, occupancy, active rooms and items that need attention.
BUZMEDIA ROOM
Room booking without scattered calendars.
Buzmedia Room (BR) is Buzmedia’s modular room reservation platform for meetings, shared spaces and rental management. Manage bookings, tenants, room rental, administration, invoicing, floor plans and displays from one clear environment.
- Manage rooms, bookings, tenants and rental centrally
- Extend with administration, invoicing and reception display modules
- Guest portal and live displays with schedules, QR pairing and 2D/3D floor plans
ONE COMPLETE BOOKING PLATFORM
From room setup to reservation in one clear workflow.
BR combines day-to-day administration with a simple guest portal. Administrators stay in control while visitors quickly see which room fits and when it is available.
Reservations
Review, approve, reject and cancel requests while managing the complete schedule.
Guests
Manage guest accounts and invitations, and view upcoming and previous reservations per guest.
Calendar
Week and month planning with all rooms, bookings and blocked periods in one visual overview.
Rooms
Manage capacity, description, facilities, opening hours, photos and additional room information.
Blocked periods
Block time slots in which a room must not be reserved.
Reporting
See usage, occupancy, booking numbers and items requiring attention.
Displays
Connect a live room display with a unique screen URL, QR code and JSON/API per room.
Settings & licence
Manage client name, platform name, workflow, email settings and the My Buz licence centrally.
MODULAR BY DESIGN
Activate exactly the modules your location needs.
BR is one technical platform built from separate functional modules. A simple meeting-room setup can therefore grow into tenant rental, invoicing, a tenant portal and an interactive reception environment.
01MODULE
Room Reservation
The complete foundation for day-to-day room management.
- Dashboard with KPIs, occupancy and monthly planning
- Approve, reject, cancel or directly create reservations
- Guest accounts, invitations and personal booking dashboard
- Rooms with capacity, photos, facilities, use cases, location, address and Wi-Fi
- Week/month calendar, blocked periods, reporting and audit log
- ICS per reservation and optional calendar feed
- Door displays via QR, unique screen URL and JSON/API
- White-label naming, email designer, SMTP and My Buz licensing
02MODULE
Tenants & rental
Assign permanent rooms to tenants and let them publish free periods for controlled subletting.
- Link or create a tenant account
- One or more dedicated rooms per tenant
- Store monthly rent plus contract start and end dates
- Enable or disable subletting per tenant
- Tenant publishes date, time, price and note for free periods
- Tenant rooms remain hidden from guests until availability is published
- Dedicated tenant dashboard with rooms and rental availability
- Tenant screen mode: company/logo/weather or Free/Occupied booking status
03MODULE
Administration & invoicing
Run rental administration and recurring invoicing from the same environment.
- Record income and costs with tenant, VAT and payment status
- Create invoices as drafts or send immediately
- Invoice lines with quantity, price and VAT
- Send PDF invoices automatically by email
- Record payments and track outstanding balances
- Automatically mark overdue invoices
- Create credit invoices from existing invoices
- Recurring invoicing weekly, monthly, quarterly or yearly
- Automatically generate subscriptions and optionally send them immediately
- Own invoice/credit numbering, payment terms, company registration, VAT, IBAN and BIC
- Drag-and-drop PDF invoice and invoice-email design with logo and colours
04MODULE
Tenant Administration
Give every tenant a separate financial workspace.
- View own income, costs and balance
- Record subletting revenue
- Add own financial entries
- Tenant administration remains separate from landlord administration
05MODULE
Reception Display & floor plan
Visualise the building and guide visitors immediately.
- Fullscreen reception display with companies, rooms, clock and weather
- Interactive floor plan with multiple floors
- 2D/3D view with building outline and rooms
- Split rooms vertically or horizontally
- Snapping, overlap checks and layout validation
- Copy ground-floor outer walls to new floors
- Link rooms and tenants directly to floor-plan elements
- Doors in 3D follow the position and rotation from the 2D drawing
- Clear or delete floors
- Send a reception message to a tenant
WORKFLOW
Four steps from setup to a live reservation.
Configure your rooms
Add capacity, opening hours, facilities, photos and any blocked periods.
Let guests reserve
A guest selects a room, checks availability, signs in or creates an account and submits the reservation.
Approve or automate
Use direct approval or require an administrator to review reservation requests first.
Show it at the door
Pair an Android display with the room and show live availability, the current reservation and the next booking.
ADMINISTRATION
Daily management without searching.
The dashboard combines planning, occupancy and upcoming reservations. Depending on the active modules, it also provides tenant management, subletting, administration and invoicing, floor plans, reception display and a dedicated tenant portal.
- Dashboard with KPIs and monthly overview
- Built-in “How it works” guide
- Room-specific display pairing and settings
GUEST PORTAL
From available room to personal reservation.
Visitors browse rooms and facilities, see availability for the coming months and reserve through their own account. In the guest dashboard they can review upcoming bookings, book again, cancel and add reservations to their calendar.
- Room overview with photo, capacity and facilities
- Sign in and create an account
- Personal dashboard with upcoming reservations
- Room detail with gallery and amenities
- Three-month availability without exposing other guests’ personal data
ROOM DISPLAYS
Live room information on a screen by the door.
Each room can be paired with its own display. The Android app scans the QR code and remembers the pairing. The display shows live availability, the current or next reservation, time and weather information and refreshes automatically.
- Unique screen URL and secure pairing
- QR code for quick Android pairing
- Clear free/occupied status
- Current and next reservation visible
- Live synchronisation
BUZMEDIA ROOM
Want to manage reservations, rental, administration and displays from one modular platform?
We will gladly show how Buzmedia Room can be configured as a booking platform and modular solution for tenants, room rental, administration, invoicing and reception.
MORE INFORMATION
Want to know more or book a demo?
Leave your details and we will contact you to discuss your situation, requirements and the possibilities.
Buzmedia Room